Run your build business from one app.
SmartM8 replaces ServiceM8, BuildXact and the spreadsheets in between with one mobile-first app — live jobs, margins, schedules, trades and client comms on a single page, backed by an AI layer that surfaces problems before they bite.
14-day free trial · No credit card
Sound familiar?
The problems every small builder knows.
ServiceM8 for the comms. BuildXact for the quotes. Spreadsheets and WhatsApp for everything else — and none of them talk.
“Do I have a trade on site tomorrow?”
The schedule shows every job’s week on one screen — and trades get a day-before SMS automatically, so there’s no evening ring-around.
A missed job is money gone
Every lead and live job sits on the dashboard, so nothing slips between a text thread and a spreadsheet.
Quoting eats 10 hours a week
Recipe-first quoting turns priced line-item bundles into a 20-line quote in minutes — from your phone.
Friday means chasing invoices
Contractors submit invoices against their POs in the portal. You approve, and the weekly pay run raises the Xero bills.
How it works
Three steps to your whole business on one page.
From setup to Friday’s pay run, it’s the same single page the whole way through.
Get set up
Set up jobs and connect Xero
Load your live jobs, invite your staff and contractors, and connect Xero so contacts, invoices and bills stay in sync from day one.
Live jobs synced with XeroEvery day
Run the day from one dashboard
Quotes, purchase orders, the schedule and every client message on a single page — on your phone, from the ute.
Your whole day on one pageApprove & pay
Approve the drafts and the pay run
The AI drafts quotes from a dictated scope, a morning brief and chase-up nudges — you approve each one. Friday’s pay run turns approved contractor invoices into Xero bills.
Approved bills flow to Xero
Everything in the box
Ten modules. One app.
Every plan gets all of it — you’re choosing a team size, not a feature tier.
The home screen
Dashboard
Today on one page — active jobs, who’s on site, margin movements and anything that needs a decision.
Jobs
Budget, committed and actual on every job, variations included — margin visible while there’s still time to fix it.
Customers & Leads
Leads tracked from first call to won quote, with every client’s jobs, quotes and messages against the one name.
Quotes & Recipes
Recipes are priced line-item bundles — pick one and the lines come with it. A 20-line quote in minutes, sent by SMS or email.
Purchase Orders
Win a quote and the POs generate from it, grouped by supplier and emailed as PDFs. Committed costs update themselves.
Scheduling
Every job’s week on one screen. Trades get a day-before SMS, clients get a text on the morning the work starts.
Communication Hub
Every SMS and email in one per-job log, and inbound texts route to the right job — one source of truth for what was promised.
Contractor Pay Flow
Contractors submit invoices against their POs. You approve, and the weekly pay run raises the bills in Xero — payment happens in Xero, same as always.
Xero Integration
Two-way sync for invoices, bills, payments and contacts, with per-job tracking categories for P&L per job.
Your AI layer
AI Layer
A morning brief, quotes drafted from a dictated scope, chase-up nudges — the AI drafts, you approve every send.
Xero integration
Built around your Xero, not beside it.
Two-way sync keeps the books and the site telling the same story — without retyping a single line.
Invoices flow out
Progress invoices raised in SmartM8 land in Xero automatically.
Costs flow back
Bills and payments sync back, so job costs stay current on their own.
One contact list
One contact list — customers and suppliers matched both ways.
Weekly pay run
The weekly pay run turns approved contractor invoices into Xero bills. Payment happens in Xero — SmartM8 never holds money or bank details.
P&L per job
Per-job tracking categories give you P&L per job inside Xero.
Two-way sync
SmartM8
Quotes, jobs, pay run
Xero
Invoices, bills, P&L
- InvoicesPUSH
- Bills & paymentsSYNC BACK
- Contacts & trackingBOTH WAYS
Payment happens in Xero
The AI layer
AI proposes. You approve.
Built to feel like a trusted site foreman, not a CRM. The AI drafts — you always confirm before anything goes out.
Quotes from a dictated scope
Talk through the scope on site and get recipe suggestions back, ready to drop into a quote. You set the price and press send.
The morning brief
A few plain-English sentences before the day starts — which jobs need attention, who’s on site, what moved overnight.
Chase-up nudges
Quote gone quiet? Margin slipping? The AI flags it and drafts the follow-up SMS or the variation. Nothing sends until you say so.
- Labelled
- Everything the AI writes is tagged as a draft — you always know what came from the AI.
- Reviewable
- You see every quote, brief and message in full before a word of it goes out.
- Switch-off anytime
- Turn the AI layer off and SmartM8 still runs — every module works without it.
Rolling out now. Every module above still works with the AI switched off.
Testimonials
What builders will say
Testimonials carousel. Use the previous and next buttons, the dots, or the left and right arrow keys.
[A real quote from an early-access builder goes here. We don’t publish made-up testimonials.]
Pricing
Simple pricing. Every feature on every plan.
You’re choosing a team size, not a feature tier. Unlimited jobs on all of them.
Starter
For the builder running the show solo or with one offsider.
$199/month ex GST
- Includes 2 users
- Unlimited jobs
- Every feature — nothing gated
Pro
Most popularFor builders with office help and a leading hand on site.
$299/month ex GST
- Includes 5 users
- Unlimited jobs
- Every feature — nothing gated
Team
For established companies running multiple crews.
$449/month ex GST
- Includes 15 users
- Unlimited jobs
- Every feature — nothing gated
14-day free trial · No credit card · Prices in AUD ex GST
Run your next job from one app.
14 days to see your whole business on one page. Connect Xero, load a recipe, send a quote from your phone.
Start my 14-day free trial14-day free trial · No credit card